| In order to provide reliable management information, it is recommended that at least 70% of the workforce complete the SAEHWS. The SAEHWS is also most efficiently administered in a web-based format. Implementation of the SAEHWS within an organisation is a simple process which mainly consists out of Preparation, Administration and Group Reporting phases. A SAEHWS project team is identified within your organisation. This team will be responsible for assisting Afriforte with internal processes and project management. |
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| Phase 1: Preparation |
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| Preloading |
| In this initial phase the project team downloads employee data from an employee database (e.g. SAP) and provides it to Afriforte for loading on the SAEHWS system. The file may include employee biographical and organisational structure information. This process is called preloading. Preloading enables Afriforte to |
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Model the organisational structure. |
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Minimise unnecessary biographical questions. |
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Provide the project team with accurate completion statistics. |
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Restrict survey access to only preloaded employees. |
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Provide group reporting based on accurate objective data. |
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| Awareness |
| For the purposes of maximising uptake, it is recommended that proper awareness is created amongst employees before the administration phase is launched. This might take place in the form of presentations, emails or any other marketing campaigns. Afriforte will assist the project team by providing the necessary information and material. |
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| Internet Access |
| Although a pen and paper version of the SAEHWS is available, it is recommended that employees complete the survey online. Online administration of the SAEHWS |
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Guarantees the response confidentiality of employees. |
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Is much more accurate and guarantees no missing values. |
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Provides the employee with an immediate personal report. |
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| The reality is that not all employees with access to a computer have access to the internet. It is necessary that the IT department provides all possible employees with access to the SAEHWS site. This is done by means of firewall rules (also called limited access) or in some cases by linking to the SAEHWS from the Intranet site (many companies do this for internet banking). This provides all employees with access to the company intranet access to the SAEHWS. |
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| Phase 2: Administration |
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| Afriforte now activates the SAEHWS survey for this project and a company-specific URL (web link) is provided to the project team. It is the responsibility of the project team to provide this link to all employees who can now complete the SAEHWS online. |
| A project management website is available to the project team for tracking progress throughout the administration process. On this website they will be able to (in real time) |
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Interactively browse or download spreadsheets of employees who have/have not completed the SAEHWS. |
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View current project completion statistics by department or breakdown. |
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Obtain estimates of the project completion dates based on uptake. |
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| Phase 3: Group Reporting |
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Once a 70% uptake has been reached, Afriforte notifies the project team and confirms whether the uptake is satisfactory. Afriforte now conducts the statistical analyses on the data. If required, a preliminary group report can be released within 4 working days. The comprehensive group report, with all deliverables, is available 2 - 3 weeks after the analyses have started.
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| Once the group report is complete, Afriforte conducts a feedback session with management to discuss the group report, dynamics, outcomes and intervention guidelines. |
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